The Freedom of Information Law (“FOIL”, Public Officers Law Article 6) is New York State's principal statute regarding public access to government records. The Personal Privacy Protection Law (Public Officers Law Article 6-a) relates to disclosure of personal information maintained by state agencies. The Records Access Officer is responsible for ensuring appropriate agency response to public requests for access to records.
"Record" means any information kept, held, filed, produced or reproduced by, with, or for the office, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.
FOIL does not require a government agency to provide advice or prepare or create any record not possessed or maintained by it.
How to make a FOIL Request
If you wish to access records under the Freedom of Information Law, all requests must be made in writing, whether made via mail or email. You must include the following information:
- The requestor's name, address, phone number and email address so that OMIG can transmit records electronically, if practicable.
- Specific details regarding the records being requested. Please include as much detail about the records as possible, including relevant dates, names, descriptions, addresses, case numbers, etc.
- Please note that FOIL does not require the Office to do research for you, analyze data, answer written questions, or create a record not possessed or maintained by it in response to your request.
To submit a FOIL request please send your inquiry by:
Records Access Office
800 North Pearl Street
Albany, New York 12204
In-person inspection and copying is available Monday through Friday between the hours of 9:00 a.m. to 5:00 p.m. at 800 North Pearl Street, Albany NY 12204. Appointments are necessary and can be made by calling (518) 408-5845.